Data Management System 622-05-10-10-04

(NEW 10/1/2019 ML #3564)

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The licensing process requires data entry in the North Dakota payment system, CCWIPS. The authorized licensing worker access will determine who and how data is entered in the system. The authorized licensing agent; County or Human Service Zone, licensing worker is responsible to enter pertinent information into the payment system.

 

Effective October 1, 2019 the home study information is no longer required for data entry purposes. The worker will have to by-pass the home study screens by simply entering a “.” or “-” in lieu of the responses and data collected on the home study forms. The data system does still require the home study fields, yet the by-pass is an approved measure and is more efficient at this time. If greater detail is required on a family license for review, all home study documentation must be available in the licensing file.

 

Pertinent Information Required Includes:

  1. Provider Search to see if the family is already known to the system
  2. Register new foster parent’s unknown to the system
  3. Identifying Information of Applicant A and Applicant B needed includes:
  1. Marital status
  2. DOB, Race, Ethnic origin, religion
  3. SSN is not required, a worker can enter 00000000
  4. Residence Address
  5. Mailing Address
  6. Telephone Number/s
  7. Correspondence Name
  8. Designated Payee Name
  9. County the home resides
  1. Conclusion page of the home study indicating ages, gender, and number of licensed beds for the home.
  2. Licensing Agent Recommendation to the Department

All other authorized licensing agents (PATH, LSS< Tribe, Youthworks, etc) do not have access to enter data in the Department’s provider licensing/payment system. The Department’s regional office will enter the licensing information.